The thought of moving your entire office can be daunting. There’s a lot to consider in an office move, from packing up all of your office equipment and supplies to moving large items like office furniture. You also need to plan time for getting everything set up in your new office space. However, with the help of full-service, professional movers, you can make the transition to a new location with as little downtime as possible.
Some moving companies are experienced in packing, unpacking, and moving large and small items during office moves. They will work quickly and efficiently to get your current office safely packed up and moved to your new location.
Once you are settled into your new office, the moving company can even help you unpack and get everything set up so you and your team can begin working again as soon as possible. In this blog, we’ll discuss why hiring a moving team is advantageous and how to best prepare for the move to your new space.
Why Relocating the Office Yourself is Not the Best Idea
Are you thinking that you can manage the office relocation by yourself? You might be surprised to know that there are many factors to consider in the office moving process. Here are various reasons why it is not a good idea to relocate the office by yourself:
It’s Time-Consuming
One of the biggest reasons you shouldn’t relocate the office yourself is that it’s time-consuming. When trying to do everything yourself, you have to handle every detail. This means that you’ll spend a lot of time planning and organizing, taking away from your actual work.
Trying to relocate an office by yourself can also be very stressful. There’s so much pressure to get everything right, and if something goes wrong, it’s all on you. This can lead to anxiety and stress, which is not good for your health.
You’ll Need Help
Even if you think you can handle the majority of the relocation by yourself, you’ll still need help from others. Many tasks are too much for one person to handle. For example, you’ll need someone to help you with the packing and unpacking and help you with the heavy lifting.
It’s Expensive
Another big reason you shouldn’t try to relocate the office yourself is that it’s expensive. If you’re not careful, you can easily spend more than you need to relocate your office. In addition, there are many hidden costs, such as having to rent a truck, needing specialized equipment to move something, or running out of time and having to hire office movers at the last minute.
You Might Not Be Able To Take Care of Everything
Even if you’re experienced in moving, there’s a chance that you won’t be able to take care of everything by yourself. This is because unforeseen circumstances can arise, such as weather delays or problems with the new office space.
You Might Not Pack Some Equipment Well Enough
One of the most common problems people face when relocating an office by themselves is that they don’t package some of their personal belongings or office equipment well. They might not have the correct moving supplies or tools. This can lead to damage to the office furniture during the move, which can be very costly.
You Might Not Be Able To Stay Organized
Another problem you might face when relocating the office by yourself is that you might not be able to stay organized. Unless you are very strategic in the planning process and stick to a to-do list, things might be forgotten or misplaced. If you’re not careful, it’s easy to lose track of things.
Unrealistic Budgets
One of the biggest mistakes people make when relocating their offices is not having a realistic moving budget. Without a professional to help you predict the expenses, you could overspend on the move.
Inadequate Planning
The planning process is one of the most important phases for any move. There are many factors to consider when relocating an office, and if you do not plan properly, the relocation can be a disaster. You’ll need to confirm the new space move-in day, coordinate with different vendors, schedule the move, and inform all your employees about the move. It’s also helpful to have a detailed floor plan of the new office location so you can start deciding where everything is going to be placed.
Lack of Experience
If you have never relocated an office before, you are likely to make many mistakes. There is a lot to do when relocating an office, and if you do not have any experience, it can be very overwhelming.
Remember, this is not a do-it-yourself project. It would be best to have a moving and planning team to help you with the relocation.
Unless you have experience relocating an office, it is best to leave it to the professionals. They will know how to avoid the pitfalls that can occur during relocation. A seasoned moving team will also have the necessary resources to ensure that the relocation is a success.
Disruptions to Your Business
If you try to relocate the office yourself, your business will likely be disrupted. You will need to take time off from work to handle the office relocation, which can impact your productivity. In addition, if something goes wrong during the relocation, it can disrupt your business even further.
If you do not have enough time to dedicate to the relocation process, then it is likely that things will go wrong.
How to Prepare for Office Shifting
Shifting offices can be hectic and stressful for any business owner or manager. There are many things to think about and organize, from packing up all your belongings and equipment to finding a new office space that suits your needs.
If you’re feeling overwhelmed by moving offices, don’t worry – we’ve got you covered. Here are our top tips on how to prepare for an office move:
Start Early
One of the most important things you can do when preparing for an office move is to start early. You will want plenty of time to plan everything out properly and ensure that the move goes smoothly.
It’s important to give yourself at least a few months to plan and organize the move, as this will help you avoid any last-minute rushing around.
Get Parking Permits
If you’re planning on packing a truck yourself, you’ll need to get parking permits from your local government. These permits will allow you to pack your belongings into a moving vehicle and take them to your new office.
Get Organized
Moving your office involves a lot more than securing packing supplies. It would be best if you were highly organized when preparing for an office move, as there are a lot of details to keep track of and things can fall through the cracks.
Make sure you have a checklist of everything that needs to be packed up and moved. Assign tasks to different members of your team to tackle the move together.
Set Up Your New Office
Your new office should be comfortable and welcoming for maximum productivity. Once you’ve moved into your new office, it’s time to set it up and feel at home. This includes unpacking all your belongings, setting up your furniture, and decorating the space to your liking.
Have a Plan for Downtime
Eventualities occur during office moving and you can never ignore them. Even if you prepare for your office move meticulously, there’s always a chance things will go wrong.
That’s why it’s important to have a plan for downtime in case you experience any issues during the move. Set aside some money as you put your budget together. This will help you keep your business afloat in case anything happens.
Record Key Details
It’s crucial to have key details like contact information for your movers, your new office’s address and phone number, the moving date, where important documents were packed, a list of all office equipment, and so on.
Also, don’t forget to update your website and social media channels with your new contact information. This will help old and new customers get in touch with you after the move.
Announce the Move to Your Team
Your employees should be the first to know about the office move. This way, they can start preparing themselves mentally and emotionally for the change.
Be sure to give them plenty of notice to make any necessary arrangements in their own lives.
Things to include in your announcement:
- The date of the move.
- The new office address and phone number.
- Details about parking and public transportation.
- Any changes to the company’s hours or policies.
- A list of what needs to be done before the move (packing, etc.).
Assign Tasks and Set Deadlines
After you’ve announced the move to your team, it’s time to start assigning tasks and setting deadlines. To make a move as efficient as possible, it’s a good idea to assign responsibilities to different members of your team. This could include packing up their belongings, sorting through files, or helping to clean out the old office.
Be sure to include a timeline in your announcement so everyone knows the schedule and when their tasks should be done.
Allocate a Budget
Moving offices can be expensive, so it’s important to allocate a budget ahead of time. This way, you can avoid any financial surprises down the road and save money. You don’t want to go over budget and put a strain on your business.
In the weeks leading up to the move, start setting aside money to have a cushion for any unexpected expenses.
Create a List of What You Have and What You Need
To ensure that you have everything you need for the new office, create a list of what you have and what you need.
You’ll need to take your furniture, equipment, and supplies. Writing it all down will make sure you don’t forget anything. You can make sure that everything gets packed up and moved to the new office.
Clean Out Your Old Office
Before you move into your new office, you’ll need to clean out your old one. But, of course, the last thing you want to do is move into a new dirty and cluttered office. Instead, hire a professional cleaning crew to clean the space before moving in if you can.
You want to start fresh in your new office. It might mean getting rid of unwanted furniture or equipment and giving the space a good deep clean.
Hire Professional Movers
If you want to make things easier on yourself, we recommend hiring a professional moving company. They will handle all the heavy lifting and transport your office for you so you can focus on other aspects of the move. The best part is that you won’t have to worry about your office supplies getting damaged in transit since they will have all the packing supplies needed to keep them safe.
Proper Ways to Pack Your Items
If you’re planning on doing any packing yourself, there are a few things you should know:
- It’s important to use the proper materials.
- You’ll need to label everything clearly.
- You should pack your items in a way that will prevent them from getting damaged.
Here are a few tips:
- Get packing materials from your local hardware store.
- Use sturdy boxes and wrap fragile items in bubble wrap.
- Label everything clearly with the contents and destination room.
- Pack heavy items at the bottom of the box and lighter items on top.
- Don’t overpack the boxes, or they’ll be too heavy to lift.
Following these tips will help ensure that your belongings are properly packed and protected.
How Can Tom’s Marathon Movers Help You?
Tom’s Marathon Movers can help you move your office with speed and efficiency. We have been in business since 1993 and have lots of experience in residential and commercial moving. Our prices do not include any hidden fees and we will gladly offer a simple explanation of cost and execution.
If you’re looking for seasoned office movers who can get the job done quickly and effectively, Tom’s Marathon Movers is a great option for you. We’ve been in business for over 30 years, so we have the experience and expertise to handle any move.
If you have any questions or concerns, our customer service team is always available to help.
To get started with Tom’s Marathon Movers, give us a call and get a free quote.
So why wait? Contact Tom’s Marathon Movers today at (310) 397-3607, and we will help you make your next office move go as smoothly as possible with no downtime for your business.
